RTPS

Roman Telescope Proposal System

Release Information

Version: v5.1.01

Build Date: 6:40 PM, May 22nd, 2026

Release Notes:

v5.1.01

  • 4736 - Add additional proposal statistics to the admin statistics page
    • Add ESA proposal statistics for European investigators and proposal subcategories
    • Add Japan proposal summary and personnel statistics
  • 4626 - Add downloadable spreadsheet for panelists containing assignment info
  • 4743 - Restrict reviewer comment locking to administrators
    • Hide the panel reviewer comment lock controls from panel monitors on the monitoring workspace
    • Display the reviewer comments locked badge to panelists on the grading page
  • 4704 - Allow panel chairs to open the ranking page from the panels dashboard in read-only mode
  • 4750 - Improve proposal card controls on the panel monitoring workspace and confirm ranks on the ranking page
    • Collapse proposal cards by default and add expand/collapse all controls
    • Add rank display with sort by rank and sort by proposal ID controls
    • Display the saved database rank on the ranking page and confirm ranking saves with modal dialogs
  • 4754 - Update PSO panel visibility and remove PSO grading access
    • Add panel-level PSO Access controls so administrators can choose which panels appear to PSO users
    • Remove PSO access to the grading page and hide the Grade action from PSO panel dashboards
    • Require TAC Panel only before PSO users can save approved or declined decisions
    • Show a confirmation modal when PSO Access is updated from the admin panels list
  • 4756 - Allow PSO users and panel monitors to view and download anonymized proposal PDFs
    • Allow PSO users to open proposal detail pages for panels where PSO Access is enabled
    • Allow PSO users and panel monitors to use the proposal detail page Download PDF button
    • Allow PSO users and panel monitors to download panel proposal ZIPs from the panels dashboard
    • Use the anonymized reviewer combined PDF for these downloads, omitting primary investigator, co-I, and Team Expertise information
  • 4758 - Add an admin Conflict Roster Check report
    • Add a Conflict Roster Check page to the admin portal for checking uploaded TXT rosters against selected panels
    • Match roster entries to proposal submitters, PIs, Co-PIs, technical contacts, and Co-Is by email or first and last name
    • Download an XLSX report showing the conflicted proposal person, roster person, conflict type, and match basis
  • 4811 - Add preliminary proposal statistics to the panel grading page
    • Add an expandable preliminary proposal stats table after preliminary grading is frozen, showing average grade and standard deviation for each panel proposal
    • Calculate stats from entered grades, excluding conflicted reviewer grades and hiding conflicted proposal stats from conflicted reviewers

v4.1-ACC-2

  • 4396 - Create panel monitor role and modify other privileges
    • Moved ranking privileges from panel chairs to admin and panel monitors
    • Moved triage privileges from panel chairs to admins
    • Created panel monitor role to add locking preliminary grades, locking final grades, and locking comments
      • Revised in 4616: panel monitors no longer lock preliminary grades; preliminary grading is now locked sitewide through the admin portal
    • Users are no longer able to self identify as a conflict
    • Panel monitors/admins are now the ones to mark/unmark conflicts
  • 4598 - Add admin config toggle for grading page panel comment visibility
    • Panel Comments and Final Comment are hidden on the grading page by default
    • Admins can enable panel comment visibility from the Config page to restore both tabs
    • Grading page comment and final comment endpoints remain blocked while the feature is hidden
  • 4599 - Allow admins to withdraw a proposal from reviewer view without removing it from the panel
    • Admins can withdraw or restore proposals from the panel monitoring page
    • Withdrawn proposals remain assigned to the panel for monitoring and admin workflows
    • Reviewers no longer see withdrawn proposals on grading, proposal, comments, final comment, or panel download flows
    • Panel monitors keep visibility into withdrawn proposals and see a notice that the proposal was withdrawn
    • Withdrawn proposals are marked on the ranking page and excluded from the Rank by final avg action
  • 4606 - Fix observation summary diagnostic rows collapsing together
    • Observation summary diagnostics now keep each entity, message, and explanation scoped to its own XML diagnostic entry
    • Draft and proposal observation summary reports no longer concatenate multiple diagnostics into a single row in PDF and panel views
  • 4607 - Update panel monitor privileges
    • Allow panel monitors to rescue triaged proposals from the triage workspace
      • Panel monitors can now open the panel triage workspace from the panel dashboard
      • Panel monitors can rescue or un-triage proposals that were already marked as triaged
      • Administrators retain full triage access and can both triage and rescue proposals
    • Add Team Expertise visibility controls to the monitor workspace
      • Panel monitors and administrators can show or hide Team Expertise for reviewers from the monitoring page
      • Reviewers can open Team Expertise from the grading page in the same proposal attachment area as Technical Review
      • Team Expertise only becomes visible after preliminary and final grading are locked for proposals that remain in reviewer view and are not triaged
      • Triaged proposals and proposals withdrawn from reviewer view are skipped from the Team Expertise visibility readiness check
      • While Team Expertise reviewer access is enabled, panel monitors cannot unlock preliminary or final grading; administrators still can
        • Revised in 4616: panel monitors can no longer unlock preliminary grading; only administrators can change the preliminary grading lock through the admin portal
      • Team Expertise remains excluded from panel proposal PDFs
  • 4623 - Update Roles & Permissions reference
    • Add a comprehensive Roles & Permissions reference page to the admin portal
      • Document how access is modeled across global user flags, panel-scoped assignments, and proposal-level assignments
      • Summarize capabilities and limits for Regular Users, Reviewers, Panel Chairs, Panel Monitors, Admins, Editors, PSO users, Primary Reviewers, and Secondary Reviewers
      • Capture key operational rules for conflicts, reviewer-view withdrawal, triage, proposal locks, Team Expertise visibility, and panel comment visibility
      • Mirror the same reference content in the admin roles and permissions markdown documentation
  • 4625 - Move revised hours controls to panel monitor workflows
    • Panel monitors and administrators can update or clear revised hours from the monitor workspace for OR and DR proposals
    • Revising hours was removed from panel chairs, and panel chairs no longer edit revised hours from the panel proposal detail page
    • Reviewers can now see requested hours and revised hours on the grading page for proposal types that support hours
    • The panel monitoring workspace now uses the /monitor route, and the previous /moderate route redirects to it
  • 4639 - Update technical review workflow
    • Technical review requests now start from the panel monitor workspace instead of the admin request-review page
    • Panel monitors and administrators can keep monitor-only technical review notes on each proposal
    • Panel monitors and administrators can send email-based technical review requests with one unique RTPS response link per recipient
    • Reviewer responses are recorded on the proposal with the original question, free-form response text, and optional uploaded attachment
    • Technical review request history and response activity are visible in the monitor workspace and not on reviewer-facing grading, ranking, or PSO pages
    • Administrators can manage default technical review recipient lists for SOC, SSC, and Other contacts from the admin Config page
    • The monitor workspace now shows those default recipient groups with per-group email selection helpers when composing a technical review request
  • 4643 - Rework Team Expertise controls to proposal-level visibility
    • Panel monitors and administrators now enable or disable Team Expertise per proposal from the monitor workspace
    • A proposal's Team Expertise can be enabled after preliminary and final grading are locked for that proposal
    • If preliminary or final grading is later unlocked, Team Expertise remains enabled for that proposal but stays hidden from reviewers until both locks are restored
      • Revised in 4616: preliminary grading is now locked sitewide; Team Expertise remains hidden from reviewers whenever preliminary grading or the proposal's final grading is unlocked
    • The admin Roles & Permissions reference now documents the proposal-level Team Expertise workflow
  • 4646
    • Admin panel listing now includes a TAC status filter and shows each panel ID
    • TAC panels now include a Download TAC Info export with proposal ID, title, topical category, non-TAC panel assignment, size, proposal type, and hours
  • 4666 - Use HTTPS for technical review request links
    • Technical review request emails now display and link to secure HTTPS RTPS response URLs
  • 4616 - Update grading, Team Expertise, and comment lock configuration
    • Make preliminary grading lock sitewide
      • Preliminary grading lock and unlock now use the sitewide freeze setting instead of proposal-level moderation locks
      • Only administrators can lock or unlock preliminary grading through the admin portal
      • The panel monitor workspace now shows preliminary grading lock status without lock or unlock controls
    • Preliminary and final grading have to be locked in order to make Team Expertise viewable
      • Team Expertise visibility requires preliminary grading to be locked sitewide and final grading to be locked for the proposal
      • Team Expertise remains hidden from reviewers whenever preliminary grading or the proposal's final grading is unlocked
    • Make reviewer comment lock panel-level
      • Locking comments now applies to reviewer comments for every proposal on the panel instead of one proposal at a time
      • Reviewers cannot enter or update comments while the panel comment lock is enabled; administrators can still edit reviewer comments from the panel monitor workspace
  • 4700 - Update Team Expertise reviewer access toggle colors
    • Active Team Expertise reviewer access toggles now use red off-state styling so available but off access is visually different from locked or unavailable controls
    • Disabled Team Expertise reviewer access controls remain muted to indicate that preliminary or final grading locks must be restored before access can be enabled
  • 4699 - Update technical review request emails and image response attachments
    • Technical review request emails now use marker lines to separate the request question from the surrounding instructions
    • Technical review responders can now upload JPG (.jpg), JPEG (.jpeg), or PNG (.png) image attachments from the secure response link

v4.1-Test3

  • 4112 - Automatically remove visibility for conflict of interests
  • 4115 - Update from address in admin invite panel
  • 4157 - Upgrade APT to 2025.8
  • 4162 - Add STScI acronym to list of institutions
  • 4273 - Add Panelist Invite Functionality with txt file upload
  • 4394 - Fix rank sort sorting error (number based vs string based)
  • 4406 - Optimize PDF generation
    • Fix bug that was running multiple instances of APT
    • Cache reports and generate new reports only when stale
  • 4397 - Revamp panelist review workflow

v4.1-Dev3

  • 3752 - Add Canadian Provinces
  • 4096 - Add email for DR confirmation page

v4.1-ACC

  • 3927 - Upgrade APT to 2025.6.1
  • 3983 - Update proposal form
    • Change "Type" to Proposal Category"
  • 4010 - Make proposal form viewable when out of cycle
    • Adjust callbacks to disallow submission/edits when out of cycle
  • 4019 - Update json filename (proposal_{proposal_id or 'draft'}_YYYY_MM_DD_HHMMSS)
  • 4007 - Update attachment description
  • 4020 - Update confirmation page
    • Redirect to confirmation page for resubmissions
    • Include proposal id and number of resubmissions if applicable
  • 4022 - Add resubmission info for DR proposals on confirmation and proposal form page
  • 4026 - Add DR Notices
    • Add a banner to signify to the proposer that they are submitting a DR proposal
    • Add in validations for json file to notify user if they are attempting to submit a DR json on a regular proposal page and vice versa
  • 4033 - Upgrade from 2025.6.1 to APT 2025.6.2
  • 4034 - Upgrade software package to address CVE

v4.1-Test2

  • 3769 - Upgrade software packages to address security vulnerabilities
  • 3931 - Set step size to any for hours
  • 3585 - Added PSO grading configuration

v4.1-Dev2

  • 3515 - Update README
  • 3607 - Add Docs to Confluence

v4.1-Test1

  • 3513 - Update README
  • 3520 - Upgrade OS and redeploy to new production server
  • 3593 - Update Email Signature
  • 3667 - Update proposal form
    • Remove proposal category and subcategory
    • Category defaults to GI
    • Subcategory auto assigns based on new observations checkbox

v4.1-Dev1

  • 3513 - Update Space Telescope Banner
  • 3607 - Fix SOC zip filename format

v3.3-ACC

  • 3322 - Add view for DR
    • Add navigation item for DR proposals
    • Filter out DR proposals from regular proposals view
  • 3384 - Update pso review table
    • Remove rankings link from panels page
    • Removing grading stats from pso review page
  • 3391 - Added a page to request scientific evaluations for DR proposals
  • 3394 - Automatically create a panel after DR proposal submission
  • 3413 - External User Upload
    • Added capability to send an external reviewer an email containing a temporary upload link to upload scientific evaluation or technical review
  • 3443 - Update SOC XML Schema
  • 3476 - Send submission and resubmission email notices to non-pi collaborators
  • 3477 - Update Duplication Page
    • Add observing mode and filter columns
    • Include MAST queries and in script in tandem with intracycle checks

v3.3-FIX

  • 3097 - Update approval/rejection workflow
    • Added admin section to add comments and set proposal status
    • Added a pso review page to adjudicate proposals on a tac panel
    • Created approved/declined email templates
    • Lock admin proposal status dropdown if notification is sent
  • 3289 - Add tech review attachment
    • Add ability for administrator to attach a technical review attachment
    • Technical review attachment is viewable to all panelists and PSO
  • 3304 - Update SOC download folder
    • Create a folder for each program
  • 3317 - Update proposal form and text
    • Change DDT to DR
    • Only allow OR/AR for GO proposals
    • Remove TR categories
    • Add country field to coi row
  • 3324 - Create PSO accounts
    • Create pso-role account
    • Add new view in panels for pso accounts

v3.3-INT

  • 3268 - Update APT to v2025.2
  • 3233 - OS Upgrade

v3.3-Dev2

  • 2968 - Refine Duplication Checking
  • 3096 - Create DDT type proposal and workflow
  • 3101 - Download Draft PDF
  • 3157 - Script to archive and clear database
  • 3198 - Upgrade software packages to address vulnerabilities

v3.3-Dev1

  • 2970 - Add technical review comments
  • 2971 - Panel Final Comments
  • 3055 - Update proposal categories and subcategories
  • 3060 - Update XML schema and refactor

v3.2-FIX

  • 2943 - Update XML format and proposal form
    • Update proposal/program category
    • Add proposal/program subcategory
    • Update pdfs/proposal form for new categories
    • Update xml output

v3.2-INT

  • 2851 - Fix Log Out Errors
    • Fixed bug for users who were logged into multiple accounts
  • 2853 - Panelist Comments
    • Disable comment field if a reviewer marks themself as a conflict
    • Delete a panelist's comments on a proposal (if any) if the panelist marks themself as a conflict on said proposal
    • Create webpage to view all of a panel's comments without needing to download it

v3.2-Dev2

  • 2755 - Update Downloadables
    • SOC Downloads - Revised PDF to include cover page, proposal general info, collaborator info, and science justification
    • Include program id if applicable
    • Reorient observation summary report pages
  • 2831 - Add spot checking for targets against MAST

v3.2-Dev1

  • 2517 - Update APT program
    • 2023.4 to 2024.6
  • 2597 - Update tables and navigation
    • Update propsal and panels table
    • Add sorting functionality to aforementioned tables
    • Update navigation layout
    • Remove navigation box and move links to navigation bar
  • 2598 - Add ability for panel chair to revise hours
  • 2599 - Chairs are able to triage proposals based on preliminary averages
  • 2600 - Remove spaces from filename downloads
  • 2601 - Update collaborator field
  • 2605 - Limit panel link access

v3.1-Fix

  • 2431 - Reorder attachments and add visuals to attachments
  • 2478 - Create statistics information page on the proposals
  • 2513 - Update file tree and names for SOC program download

v3.1-Int

  • 2417 - Update proposal PDF
    • Tabulated proposal info (general info and all investigators)
    • Reoriented obs param data
  • 2418 - Display specific no data messages for observation summary report
  • 2432 - Update 'Rank by final avg' button functionality
    • For tied final averages within a panel, the proposal with the lower final standard deviation will be ranked higher
    • If proposals have the same final average and standard deviation, the proposal listed higher in the table will be ranked higher.

v3.1-Dev2

  • 2319 - Add "APT" text to attachment field for clarity
  • 2325 - Added a session timeout of 6 hours
  • 2326 - Display APT Errors/Diagnostics to PDF and webpages
  • 2327 - Browser Compatibility
      Browser Supported Version
      Google Chrome 125.0.6422.142+
      Mozilla Firefox 125.0.3+
  • 2328 - Timezone Settings
    • Added timezone option in user account settings
    • Times are displayed based on the user's timezone
  • 2329 - Added subcategory field to panel-proposal view
  • 2374 - Refined deployment workflow

v3.1-Dev1

  • 2073 - Update name of downloaded proposal pdf file
  • 2074 - Assign and Download Programs for SOC
    • Updated Overview/Downloads Page
    • Added capability to assign program IDs for proposals
    • Download proposals button downloads the selected proposal/programs for the selected cycle
    • Updated downloaded content folder structure and folder/file names
  • 2075 - Update Re(submission) Emails
    • Added a resubmission count to proposals and included the count in the resubmission email
    • Update format for inital proposal received email as well
  • 2241 - Assign a cycle number to a proposal upon submission/creation

v2.3-Fix

  • 2069 - Set a character limit for the proposal title field
  • 2070 - Add searchable country field for the PI
  • 2071 - Double height of text fields of the proposal form
  • 2072
    • The PI is now the default technical contact
    • Removed the ability to remove the PI as the technical contact
  • 2092 - Replaced APT icon (shown after attaching file)
  • 2115
    • Update APT link next to the attachment upload
    • Update placeholder text for proposal controls
    • Update institution names to make alternative name searchable
    • Removed color palette
  • 2130 - Update table ordering functionality to handle dynamic table sizes
  • 2133
    • Rescope validation functions to only the proposal form
    • Clear form button now clears entire form after a user uploads a form and disables appropriate fields

v2.3-Test 02/21/2024

  • 1873 - Update PDF font allowing for special characters
  • 1956 - Allow all panel reviewers to add a comment
  • 1956 - Make comments downloadable for the chair and/or admin
  • 2030 - Rework expanded comment boxes
  • 2031 - Allow panel reviewers to mark a conflict
  • 2031 - Update chair page to see which users marked a conflict
  • 2026 - Add proposal subcategory input
  • 2027 - Add checks after JSON upload
  • 2032 - Fix techincal contact requirements
  • Bug fixes and optimizations

v2.3-Dev2 01/31/2024

  • 1870 - Added validation feedback
  • 1852 - Update proposal attachment text
  • 1954 - Add ranking page for panel reviewers
  • 1955 - Create a chair/observer page
  • 1942 - Added observation summary tables
  • 1869 - Added modals for proposal (re)submission
  • 1696 - Added conflicts table
  • Bug fixes

v2.3-Dev1 12/07/2023

  • 1848 - Update proposal form to include new field and conditional fields
  • 1888 - Update database to accomodate 1848
  • 1849 - Update proposal type options
  • 1853 - Add grading instructions
  • 1861 - Clean up panel review page

V2.2.2 11/01/2023

  • Proposal ID follows CNNNN naming convention (C = proposal cycle, NNNN = proposal number).
  • Fixed bug where Reviewer Assignments weren't removed when the associated Proposal was removed from a Panel resulting in panel reviewer count error.
  • Update proposal form labels to include 'Address' in 'Street Address' and correct typos.
  • Add new sign out button to nav bar and remove prior sign out link.
  • Remove unused panel chair sections from CMA.
  • Display full name of the primary and secondary reviewer on the grades page.
  • Upgrade software.
  • Fix proposal PDF views for panel reviewers.
  • Update proposal form - remove address, department, city, and zip fields.

V2.2.1 07/27/2023

  • Fixed bug preventing users from creating accounts and logging in.
  • Panel chair must now be selected amongst the current list of reviewers with a radio button.
  • Disabled submission button when a user submits their proposal to prevent doulble/multiple-submissions. Changed button text and added notification at top of page to indicate submission in progress.
  • Added feature for users to download their submitted proposals. Users can now download their proposals when viewing their submitted proposals.
  • Added clear form button to the new proposal page.
  • Removed unused navbar items on the Admin CMA page.
  • Proposal Observation Summary Report PDF generated with integrated APT software and attached onto the proposal download.
  • Proposal PDF page numbering added.
  • Patches and software upgrades to address security vulnerabilities.

V2.1.1 04/04/2023

  • Chair panel page for ranking the proposals in a panel.
  • Users can 'Grade' or 'Rank' proposals based on their role.
  • Readable access to the proposals from Rank/Grade Panel page.
  • Download a single proposal from the proposal page or Download zip of all proposals in a Panel.
  • Admin feature to freeze Proposal Cycle, Review Cycle or Preliminary Grades.

V1.4.3 02/07/2023

  • Fixed the observation paramaters field to accept APT files instead of APTX files
  • Create a new page to review a panel. The reviewer can grade the proposals assigned to a particular panel. The proposals can be sorted by cliking on the header. Added fields on top of the panel table that shows live Avg and Standard Deviation for the grades entered for all the proposals.
  • General access to creating new proposal and reviewing panels can be denied using a Superaccount.

V1.4.2 11/14/2022

  • Fixed the char limit counter for Abstract and Summary of Observations fields
  • Added a button for admin/super user to download all proposals. For each proposal, all RTPS GUI fields are captured in an XML file and all the attachments are saved too.

V1.4.1 08/25/2022

  • Added a count table in the panel page to show how many proposals assigned to each reviewer in the panel
  • Added a text field for the summary of a proposal in proposal page
  • Added a button to download a PDF file for the proposal for admin only. The PDF contains everything in a proposal but the observation parameters (aptx).

Roman-1.3-Dev3 Fixes 07/13/2022

  • Replaced Technical Contacts table with Co-PI table
  • Updated the invitation email page with "from/reply to" and editable subject
  • Increased the dropdown inputs for the autocomplete fields
  • Updated the panel chair and proposal reviewers when a panel reviewer is removed from the panel

Roman-1.3-Dev3 06/01/2022

  • Super users click "Admin CMA" button to have all admin privileges.
  • Super users can see ALL the proposals submitted by clicking "Proposals". The page has proposal Id, Title, Sci Category, Type, list of panels the proposal is in, the dropdown menu for choosing panel for this proposal if two or less panels it's on, and Last Update date. All columns are sortable but not the list of panels.
  • In each proposal page, super users can see which panels this proposal is on. The panel names are a link to the panel.
  • Super users can see ALL the panels by clicking "Panels". The page has panel name, panel category, panel chair, # of reviewers, # of proposals, and last update date.
  • In each single panel page, super users can fill in panel's name (following a convention), select panel category, add (auto complete)/delete reviewers, select chair and add(auto complete)/delete proposals. Ideally one person can be in one panel and one proposal can be on one panel, but we only provide the warnings if one person or one proposal is put on more than one panel. Super users will resolve the situation. The links of reviewers and proposals in the page can help super users to see which other panels they are in.